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Regulatory IT PMO

  • By Magdalena Waśkowska
  • 6 July 2022
  • 264 Views

The role provides assistance to the IT Portfolio Manager to successfully deliver the Regulatory book of work for UK CMB from Initiation to closure. They will act as a source of guidance, governance and metrics on Regional programmes/projects supporting the Portfolio Manager for strategic decisions. They will deliver PMO services as agreed with the IT Portfolio Manager ensuring project management tools are set up according to Group standards and methodologies. 

Key accountabilities: 

  • Assists Portfolio Manager with Programme mobilization including activities such as securing investment, onboarding resources and setting up the Project plans’ structure, and in particular the finance model
  • Assists with the setup and maintenance of Programme key controls, assigning of Time booking role/task responsibilities, cost forecasts, milestones and Status reports 
  • Supports IT Portfolio Manager to demonstrates best practice for financial management, tracking forecasted spend v plan, and maintaining control of the programme budget.
  • Supports good project induction and orientation – i.e. assist new team members to understand the Regulatory portfolio context and content, the importance of stakeholder management and wider project goals
  • Manages Risks and Issues through appropriate tracking and involving key members of the programme/project team as appropriate
  • Tracks, reviews and controls programme/project progress and performance throughout its delivery lifecycle; anticipating potential risks and issues related to budget and escalating as appropriate
  • Support the Portfolio Manager with closure activities, and ensuring Project Managers stick to strict project completion guidelines 
  • Understands basics of financial performance and budget control metrics, and able to extract into excel spreadheets or other reporting views to spot opportunities and / or threats
  • Shows high standards of professionalism in the quality of written and personal communication, especially when recipients are business and delivery partners
  • Shows flexibility and willingness to apply themselves to different tasks; does not need constant supervision
  • Conducts monitoring and highlights risks or issues on projects not complying with Group standards/policies and reports appropriately
  • Supports IT Delivery partners by providing ongoing PMO guidance for setting up their own project administration
  • Building and maintaining relationships with a diverse group of stakeholders for the benefit of the projects. Ensure a joined up approach, to support execution of the projects at pace and with minimum conflict whilst also ensuring all of their expectations are met. 

Requirements:

A successful candidate will be working in the regulatory portfolio as an IT PMO managing the governance and portfolio Project management standards, working closely with Portfolio leads and project managers.

Must Have’s:

  • Previous experience managing project delivery or management office tasks for single or multiple IT projects and programmes 
  • Finance experience in any of the following areas; new investments, budget control, resource cost control, finance cost analysis, general accounting or finance experience
  • Manage the collection, collation and processing of project information from stakeholders into succinct, and accurate portfolio level reports
  • Experience of using relevant software packages, i.e. MS Excel, MS Project, OpenWorkbench, Clarity or equivalent tool 
  • Build relationships with internal and external UK and offshore business and IT stakeholders 
  • Tracking statuses of project deliverables and milestones, incl. Risk and issue monitoring and co-ordination
  • Co-ordination of regular project meetings to check adherence to project governance in accordance to monthly and quarterly tollgates
  • Assist with enforcing the implementation of project standards across projects are maintained at all times
  • Managing and updating project documentation, process documents and information sources

Nice to Have:

  • Experience working in relevant market/context, i.e. financial services, previous Regulatory or Compliance functions is desirable
  • Work experience in a large corporate with multi-cultural teams in different geographies is a plus 
  • PMP training or certification
  • Advanced Finance, accounting or MS Excel certifications
  • Understanding of the standard and agile IT project lifecycles

Note: Prepare your CV in English (PDF), fill in the form and apply! 🙂

Please include in your CV the following clause necessary for the recruitment process:

“I agree to the processing of personal data that I have made available voluntarily in the recruitment process by the Administrator of personal data, i.e. Dotcommunity Spółka z ograniczoną odpowiedzialnością [Ltd.] based in Cracow, 15 Żabiniec Street, 31-215 Cracow, registered in Poland, the Cracow’s District Court – Śródmieście, XI Commercial Division of the National Court Register under number 0000468484, VAT number: 9452174499, (“Dotcommunity”) in order to carry out the recruitment process for the Regulatory IT PMO position on the basis of Art.6 item 1a of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”

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