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PMO Manager

  • By Beata Kacprzak
  • 11 May 2022
Your responsibilities
  • IT Associate PMO Manager will act as the liaison among the Finance, PMO, Delivery, Engineering, Project Management & Business Management teams located across the world. Person will be responsible for recruitment related actions across Wholesale IT GTRF globally, project finance and invoicing maintenance, maintenance & reporting as well as data deep-dive analysis & system feeds.

  • Close Cooperation with Business, Finance, PMO teams to ensure quality of data and its alignment

  • Taking part in resource hiring process for GTRF Globally, collaboration with local PMOs and vendors regarding on-boarding related cases.

  • Contract validation for Change Control and IT Cost Management. Collaboration with Cost management on new contracts, requirements, changes and approvals. Approvals sharing with the Stakeholders.

  • Collaboration with Project Managers on contract attributes to support on time approval processing. Contract Status Tool checks and follow ups with IT PMs on status updates on a timely manner.

  • Timely updates of system feeds and sharing with stakeholders on a timely manner

  • Demonstrated business knowledge, such as experience in invoicing maintenance. Invoice tracking and vendor data attributes validation to enable on-time processing. Collaboration with IT PMs on approvals.

  • New vendor enrolment process maintenance to enable on time processing from contract initiation to invoicing perspective.

  • Management of any day to day activities & Ad-hoc request, including:

  • Resource hiring process maintenance for Wholesale IT within the Department Service Line

  • Contract tracking tool maintenance and end to end process maintenance

  • Managing and updating process documents and information sources. Sharing process updates to the users on a timely manner. Running training sessions as required.

  • Invoice process maintenance and tracking

  • Preparing at hoc reports

  • Risk and issue monitoring and flagging.

Our requirements
  • Experience in Project Management Office or related functions

  • Strong Excel skills including Pivots

  • Experience of Trade would be a strong advantage

  • Fusion familiarity would be a strong advantage in the area of TPS ID creation and invoice validation

  • Strong communication skills, fluent in spoken and written English

  • Strong presentation, summarization and analysis skills in terms of project management reports, progress, RAID etc.

  • Positive ‘can do’ attitude, detail-oriented and self-motivated

  • Strong ability to analyse the data. Focus on details

  • Ability to track simultaneously a complex range of tasks/cases

Note: Prepare your CV in English (PDF), fill in the form and apply! 

Please include in your CV the following clause necessary for the recruitment process 

I agree to the processing of personal data that I have made available voluntarily in the recruitment process by the Administrator of personal data, i.e. Dotcommunity Spółka z ograniczoną odpowiedzialnością [Ltd.] based in Cracow, 15 Żabiniec Street, 31-215 Cracow, registered in Poland, the Cracow’s District Court – Śródmieście, XI Commercial Division of the National Court Register under number 0000468484, VAT number: 9452174499, (“Dotcommunity”) in order to carry out the recruitment process for the PMO Manager position on the basis of Art.6 item 1a of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).